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Governing rules


The use of Documentary Collections is governed by global rules as contained in the Uniform Customs and Practice for Documentary Collections by the International Chamber of Commerce.

The latest version is commonly referred to as the URC522.

Understanding the process


A Documentary Collection is the collection, through a bank, of monies owed by a buyer, against delivery of certain documents.

The banks involved in the collection process do not make any guarantee for payment, and, therefore, there is no requirement to mark the collection against your banking facility. If your bank is requested to 'avalise' the bill of exchange, then the amount of the bill will be marked against your facility.

Usually, the payment method is agreed with the seller at the time of negotiation of the sales contract. The seller will request payment via a documentary collection.

How it works


We will act as a collecting agent enabling the exporter to obtain acceptance and/or payment from the importer against delivery of documents:

  1. The seller ships the goods to the buyer
  2. The seller hands the documents to their bank (the remitting bank) with instructions to release the documents against acceptance/payment of a bill of exchange
  3. The remitting bank forwards the documents to the collecting/presenting bank in the buyer's country. The collecting bank could be the buyer's bank or another bank nominated by the remitting bank
  4. The collecting bank releases documents to the buyer as per instructions received from the remitting bank

What it costs


  • Collection fee based on the amount of the collection
  • Other fees include amendments to collection instructions, courier charges, SWIFT, queries, etc.
  • The instructing party remains responsible for all fees, so you may have to pay the importer's fees as well if, for some reason, the collection remains unpaid and the documents are returned to you
  • In the event of non-payment, you may have to take legal action in the country of the importer and this could be extremely costly

Qualifying criteria


  1. Any exporting company qualifies
  2. FNB Botswana prefers that you have an account in our books

Documentary Collections


Foreign bills for collection


A cost-effective method of settling international trade transactions; where the buyer's and seller's banks act as intermediaries in the collection of trade payments.

Understanding the process


Giving the exporter control


A Documentary Collection is the collection, through a bank, of monies owed by a buyer, against delivery of certain documents.

Why you need this


How it works


We simplify the process for you


We will act as a collecting agent enabling the exporter to obtain acceptance and/or payment from the importer against delivery of documents:

What it costs


  • Collection fee based on the amount of the collection
  • Other fees include amendments to collection instructions, courier charges, SWIFT, queries, etc.

What you need to do


Honour you part of the deal

Getting it made easy